Privacy Policy

Provided by PURPLEBC Fintech Solutions Private Limited
Last Updated: 24/03/2026

1. Introduction

This Privacy Policy describes how PURPLEBC Fintech Solutions Private Limited ("we", "our", or "us" or "PURPLEBC") collects, uses, and protects information when using the VOFIZ mobile application ("Application").

The Application is designed as a mobile extension of the organization's HRMS/HTMS core system(V-OFIZ) and is used by employees and authorized personnel for attendance, workforce management, and employee self-service functions.

This policy applies to both Android and iOS versions of the Application.

2. Information We Collect

The Application may collect and process the following employee-related information as configured by the organization:

• Personal Information
  • Employee name
  • Employee ID
  • Department and designation
  • Address details
  • Phone number
  • Email address
  • Profile information
• Employment & HR Information
  • Attendance records
  • Work schedules
  • Shift details
  • Leave requests and approvals
  • Salary information
  • Payroll related information
  • Salary certificate requests
  • HR document requests
• Financial Information
  • Bank account details
  • Payment related information
  • Payroll processing data
• Device & Login Information
  • Login credentials (provided by organization)
  • Device ID
  • App usage information
  • Authentication information

3. Location Information

The Application may collect location information for workforce management and attendance purposes.

Field Staff

For employees designated as field staff:

• Location may be collected continuously during working hours
• Used for field workforce tracking
• Used for attendance validation
• Used for work activity monitoring

Office Staff

For office-based employees:

• Attendance may be restricted to:
  • Office geofenced location, OR
  • Connection to authorized office WiFi network
• Location may be used only for attendance validation

Location Tracking Rules

• Location tracking is performed only for business purposes
• Tracking is limited to working hours as configured by employer
• Location data is not shared with third parties
• Location tracking stops outside configured conditions

4. How We Use Information

The collected information is used for:

• Attendance management
• Field workforce tracking
• Office attendance validation
• Leave management
• Payroll processing
• Salary information access
• HR requests and approvals
• Employee self-service features
• Authentication and access control
• Organizational reporting
• Compliance and audit requirements

5. Data Source

The Application retrieves employee information securely from the organization's HTMS/HRMS Core Application deployed within the organization's infrastructure.

The mobile application functions as an extension of the core HRMS system and does not independently create employee records.

6. Data Sharing

PURPLEBC does not sell, trade, or share personal information with any third parties.

Data is accessible only to:

• The employee using the application
• Authorized HR personnel
• The employer organization
• System administrators authorized by the organization

All data remains within the organization's controlled infrastructure.

7. Data Storage

• Data is stored in the organization's HRMS system
• Mobile app retrieves data securely via API
• No unnecessary data is stored on device
• Secure communication protocols are used

8. Background Location Usage

The Application may use background location access to:

• Track field staff during working hours
• Validate attendance location
• Monitor field workforce movement
• Ensure operational compliance

Background location access is used strictly for workforce management purposes and is controlled by the employer organization.

9. Data Security

We implement appropriate security measures including:

• Secure API communication
• Authentication-based access
• Role-based authorization
• Encrypted data transmission
• Access control mechanisms
• Secure server infrastructure

10. User Access Control

Users access the Application using credentials created in the organization's HTMS/HRMS Core system.

Access permissions are controlled by the employer organization.

11. Data Retention

Employee data is retained based on:

• Organization policy
• Employment requirements
• Legal and compliance obligations

Data retention is controlled by the employer organization.

12. Children's Privacy

The Application is intended for employee use only and is not designed for individuals under the age of 13.

13. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised date.

14. Contact Information

For questions regarding this Privacy Policy, please contact:

Company Name: PURPLEBC Fintech Solutions Private Limited
Email: office@purplebc.com
Website: https://purplebc.com